Sub-Recipient Funds Management

To help CDBG sub-recipients in the management of CDBG funds, activities and compliance, the following documents are provided.

2 CFR 200 Financial Audit Requirement and Monitoring

As CDBG grantee and a passthrough entity of CDBG funds, the City is required to monitor its sub-recipient's compliance with 2 CFR 200 regulations. 2 CFR 200 requires that all sub-awardees/sub-recipients of federal funds have an annual financial audit conducted if these agencies' total federal expenditure during their fiscal year is $750,000 and greater. It also requires that the passthrough entity (the City) review the sub-recipient agency's financial report for compliance. Agencies receiving the City's CDBG funds are required to submit to the City the 2 CFR 200 Subrecipient Compliance Monitoring at the beginning of each program year regardless of whether the agency is required to have a financial audit completed or not. If the agency's last fiscal year's total federal expenditure was $750,000 or more, the agency is required to provide the City with its last year's financial audit report for review. After the end of the current fiscal year, the agency is required to submit to the City its current year's financial audit report again.

Subrecipient Quarterly Reporting

As part of the Subrecipient Agreement to carry out an eligible activity using CDBG funds, sub-recipients are required to submit to the City a beneficiaries report on a quarterly basis. HUD's Performance Measurement regulation places responsibilities on the shoulders of its grantees for tracking and reporting key performance indicators to HUD every program year. The information the City requires its subrecipients to collect, document and report is crucial for the City to make sure its CDBG management is in compliance with HUD regulations. In addition, if no beneficiaries are served during the past quarter, subrecipients should submit at least a program/project progress quarterly report outlining the circumstances of no or little progress, and provide plans and strategies to address the issues.

Below are helpful tools for sub-recipients to gather data and report this information in a standardized format. In addition, the City conducts monitoring visits to sub-recipient facilities to verify the accuracy of the reported information.

Subrecipient Beneficiary Reporting Template (Word File) – This file can be downloaded and filled out electronically. However, a hard copy must be signed and submitted to the City.

FY 2023 Income Limit Area Median Family Income FY 2023 Income Limit Category Persons In Family
Kansas City, MO-KS HUD Metro FMR Area $104,600
  1 2 3 4 5 6 7 8
Very Low (50%) Income Limits ($) 35,900 41,000 46,150 51,250 55,350 59,450 63,550 67,650
Extremely Low-Income Limits ($) 21,550 24,600 27,700 30,750 35,140 40,280 45,420 50,560  
Low (80%) Income Limits ($) 57,400 65,600 73,800 82,000 88,600 95,150 101,700 108,250


Education, Training & Resources

Basically CDBG - A Comprehensive Training Slide Presentation
CDBG Basic Info
CDBG National Objectives Diagram

Community Development Block Grant (CDBG) Program
Guide to National Objectives and Eligible Activities

HUD Requirements for Grantees
Information and Regulations on Consolidated Plan
Environmental Review Requirements and Procedures

Federal and HUD Regulations
Title 24 in its Entirety
OMB Circulars

Subrecipient Training
Subrecipient Timeliness
Playing by the Rules - Subrecipient Training Handbook

Contracting for CDBG-assisted Projects
Federal Labor Standards Training for Contractors