Development Services > Community Development Block Grant > Sub-Recipient Funds Management

Sub-Recipient Funds Management

Current Grant Sub-recipients
Hope House, Inc.
Coldwater of Lee's Summit
Lee's Summit Housing Authority
Hillcrest Transitional Housing
Lee's Summit Social Services
Truman Heritage Habitat for Humanity

To help CDBG sub-recipients in the management of CDBG funds, activities and compliance, the following documents are provided.

2 CFR 200 Financial Audit Requirement and Monitoring

As CDBG grantee and a passthrough entity of CDBG funds, the City is required to monitor its sub-recipient's compliance with 2 CFR 200 regulations. 2 CFR 200 requires that all sub-awardees/sub-recipients of federal funds have an annual financial audit conducted if these agencies' total federal expenditure during their fiscal year is $750,000 and greater. It also requires that the passthrough entity (the City) review the sub-recipient agency's financial report for compliance. Agencies receiving the City's CDBG funds are required to submit to the City the 2 CFR 200 Subrecipient Compliance Monitoring at the beginning of each program year regardless of whether the agency is required to have a financial audit completed or not. If the agency's last fiscal year's total federal expenditure was $750,000 or more, the agency is required to provide the City with its last year's financial audit report for review. After the end of the current fiscal year, the agency is required to submit to the City its current year's financial audit report again.

Subrecipient Quarterly Reporting

As part of the Subrecipient Agreement to carry out an eligible activity using CDBG funds, sub-recipients are required to submit to the City a beneficiaries report on a quarterly basis. HUD's Performance Measurement regulation places responsibilities on the shoulders of its grantees for tracking and reporting key performance indicators to HUD every program year. The information the City requires its subrecipients to collect, document and report is crucial for the City to make sure its CDBG management is in compliance with HUD regulations. In addition, if no beneficiaries are served during the past quarter, subrecipients should submit at least a program/project progress quarterly report outlining the circumstances of no or little progress, and provide plans and strategies to address the issues.

Below are helpful tools for sub-recipients to gather data and report this information in a standardized format. In addition, the City conducts monitoring visits to sub-recipient facilities to verify the accuracy of the reported information.

Subrecipient Beneficiary Reporting Template (Word File) – This file can be downloaded and filled out electronically. However, a hard copy must be signed and submitted to the City.

FY 2023 Income Limit Area	Median Family Income	FY 2023 Income Limit Category	Persons In Family
FY 2023 Income Limit Area	Median Family Income									Kansas City, MO-KS HUD Metro FMR Area	$104,600
	1											2	3	4	5	6	7	8
Very Low (50%) Income Limits ($)	35,900		41,000	46,150	51,250	55,350	59,450	63,550	67,650
Extremely Low-Income Limits ($)	21,550	24,600	27,700	30,750	35,140	40,280	45,420	50,560
Extremely Low-Income Limits ($)	21,550	24,600	27,700	30,750	35,140	40,280	45,420	50,560
Low (80%) Income Limits ($)	57,400	65,600	73,800	82,000	88,600	95,150	101,700	108,250