Yes. Per the City’s Procurement Policy, Section 4 Approval Levels, thresholds are as follows:
The following approval levels, based on annual Contract Total Cost, apply to the purchase of goods and services. Unless otherwise stated herein, any contract in which the City is expending $75,000.00 or more annually, or is anticipated by City staff to result in expenditures of $75,000.00, or more annually must be approved by the City Council before it is executed. Process descriptions are in Section 5 Solicitation Processes.
The Procurement and Contract Services staff will assist in determining the appropriate method of procurement. Contact Procurement and Contract Services for assistance.
Service purchases of less than $5,000.00: A contract or insurance rider may be needed for services performed on City property or if vendor is interacting with the Public on the City’s behalf. User Department shall contact the Risk Manager for insurance requirements.
4.1 Level I – Discretionary Transactions $0.01 - $4,999.99. If the annual Contract Total Cost or a single transaction is $4,999.99 or less, the Department will identify sources for the item or service and select the best value for the City. The Department designee approves the transaction.
4.2 Level II – Quotes $5,000.00 - $19,999.99. If the annual Contract Total Cost or a single transaction is between $5,000 and $19,999.99, the Department shall obtain quotes as outlined in Section 5.1 Quotes. The Department designee approves the transaction. The quotes and quote tabulation form are emailed to the designated procurement officer to be attached the purchase order.
4.3 Level III – Informal Solicitation $20,000.00 - $74,999.99. If the annual Contract Total Cost or a single transaction is between $20,000 and $74,999.99, the Department director or designee approves the award of the purchase and comply with the following procurement methods:
- If the transaction is a one-time purchase of a good then quotes may be used (Section 5.1 A Quotes). Identify and select the best value based on the quotes. The quotes and quote tabulation form are emailed to the designated procurement officer to be attached the purchase order.
- If procuring a service or making multiple purchases of the same item(s), then the department designee shall contact the designated procurement officer to identify the best solicitation method. The resulting solicitation shall be reviewed by Procurement and Law prior to publication. The contract shall be reviewed and approved by the Law Department and City Manager.
*Expenditures on Level III solicitations and resulting agreements will be reviewed annually. If annual Contract Total Cost exceeds $75,000.00 then either (i) a formal solicitation must be issued, a new contract executed and presented or (ii) the contract renewal must be approved by the City Council before it is executed. The increased spend may be the result of additional departments utilizing a valuable contract.
4.4 Level IV – Formal Solicitation $75,000.00 and over. If the annual Contract Total Cost or a single transaction is $75,000 or higher, the City shall issue a formal solicitation and the Department Director, Law Department, and City Council must approve the Contract before it is executed by the City. The Department shall coordinate the formal solicitation type and process with Procurement and Contract Services.