Subrecipient CDBG Funds Management

To help CDBG subrecipients in the management of CDBG funds, activities and compliance, the following documents are provided.

2 CFR 200 Financial Audit Requirement and Monitoring

As CDBG grantee and a passthrough entity of CDBG funds, the City is required to monitor its subrecipients' compliance with 2 CFR 200 regulations. 2 CFR 200 requires that all subawardees/subrecipients of federal funds have an annual financial audit conducted if these agencies' total federal expenditure during their fiscal year is $750,000 and greater. It also requires that the passthrough entity (the City) review the subrecipient agency's financial report for compliance. Agencies receiving the City's CDBG funds are required to submit to the City the 2 CFR 200 Subrecipient Compliance Monitoring at the beginning of each program year regardless of whether the agency is required to have a financial audit completed or not. If the agency's last fiscal year's total federal expenditure was $750,000 or more, the agency is required to provide the City its last year's financial audit report for review. After the end of the current fiscal year, the agency is required to submit to the City its current year's financial audit report again.

Subrecipient Quarterly Reporting

As part of the Subrecipient Agreement to carry out an eligible activity using CDBG funds, subrecipients are required to submit to the City a beneficiaries report on a quarterly basis. HUD's Performance Measurement regulation places responsibilities on the shoulders of its grantees for tracking and reporting key performance indicators to HUD every program year. The information the City requires its subrecipients to collect, document and report is crucial for the City to make sure its CDBG management is in compliance with HUD regulations. In addition, if no beneficiaries are served during the past quarter, subrecipients should submit at least a program/project progress quarterly report outlining the circumstances of no or little progress, and provide plans and strategies to address the issues.

Below are helpful tools for subrecipients to gather data and report this information in a standardized format. In addition, the City conducts monitoring visits to subrecipient facilities to verify the accuracy of the reported information.

Subrecipient Beneficiary Reporting Template (Word File) – This file can be downloaded and filled out electronically. However, a hard copy must be signed and submitted to the City.

Current Income Limits

Education, Training & Resources

Basically CDBG - A Comprehensive Training Slide Presentation
CDBG Basic Info
CDBG National Objectives Diagram

Community Development Block Grant (CDBG) Program
Guide to National Objectives and Eligible Activities

HUD Requirements for Grantees
Information and Regulations on Consolidated Plan
Environmental Review Requirements and Procedures

Federal and HUD Regulations
Title 24 in its Entirety
OMB Circulars

Subrecipient Training
Subrecipient Timeliness
Playing by the Rules - Subrecipient Training Handbook

Contracting for CDBG-assisted Projects
Federal Labor Standards Training for Contractors